- #Thebrain 9 excel file preview how to#
- #Thebrain 9 excel file preview pdf#
- #Thebrain 9 excel file preview full#
If your visuals are purely decorative, such as stylistic borders that add visual interest but aren't informative, you can mark them as such without needing to write any alt text.
#Thebrain 9 excel file preview how to#
The following procedures describe how to add alt text to visuals in your Excel spreadsheets in Office 2019: In the Automatic Alt Text section, select or unselect the Automatically generate alt text for me option, and then select OK. If you change your mind later, you can just as easily turn it back on. If you don't want to add automatically generated alt texts to inserted pictures, you can turn off the automatic alt text option. The Alt Text pane opens on the right side of the document body.
#Thebrain 9 excel file preview pdf#
When the document is exported to a PDF file, decorative elements will be marked within the PDF file with artifact tags, which are skipped over by screen readers. People using screen readers will hear that these are decorative, so they know they are not missing any important information. Tip: To spell check and correct a word you typed, just right-click the word and select from the suggested alternatives. The following procedures describe how to add alt text to visuals in your Excel spreadsheets in Microsoft 365:Īdd alt text to shapes or SmartArt graphics Screen readers also use header information to identify rows and columns. Blank cells in a table could also mislead someone using a screen reader into thinking that there is nothing more in the table. If a table is nested within another table or if a cell is merged or split, the screen reader loses count and can’t provide helpful information about the table after that point. Screen readers keep track of their location in a table by counting table cells. You can also visually scan your tables to check that they don't have any completely blank rows or columns. To ensure that tables don’t contain split cells, merged cells, or nested tables, use the Accessibility Checker. Use a simple table structure, and specify column header information. Screen readers read sheet names, which provide information about what is found on the worksheet, making it easier to understand the contents of a workbook and to navigate through it. To find out whether all sheets that contain content in a workbook have descriptive names and whether there are any blank sheets, use the Accessibility Checker. Give all sheet tabs unique names, and remove blank sheets. If your spreadsheet has a high level of contrast between text and background, more people can see and use the content. You can also look for text in your spreadsheet that’s hard to read or to distinguish from the background. To find insufficient color contrast, use the Accessibility Checker.
Use sufficient contrast for text and background colors. Tip: You can also add ScreenTips that appear when your cursor hovers over a cell that includes a hyperlink.
#Thebrain 9 excel file preview full#
For example, instead of linking to the text Click here, include the full title of the destination page. Links should convey clear and accurate information about the destination. People who use screen readers sometimes scan a list of links. To determine whether hyperlink text makes sense as standalone information and whether it gives readers accurate information about the destination target, visually scan the workbook. In alt text, briefly describe the image and mention the existence of the text and its intent.Īdd meaningful hyperlink text and ScreenTips. If you must use an image with text in it, repeat that text in the document. To find all instances of missing alternative text in the spreadsheet, use the Accessibility Checker.Īlt text helps people who can’t see the screen to understand what’s important in images and other visuals.Īvoid using text in images as the sole method of conveying important information. Visual content includes pictures, SmartArt graphics, shapes, groups, charts, embedded objects, ink, and videos. Include alternative text with all visuals.
The following table includes key best practices for creating Excel spreadsheets that are accessible to people with disabilities. Windows: Best practices for making Excel spreadsheets accessible
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